Bid Submission Process 

Bid Opportunities

All active bid opportunities are posted on the City's website and/or in public notices. Vendors can also sign up for notifications through the City's "Notify Me" system to receive alerts when new bids are released. 

Request for Bid Documents

You can email the Purchasing Division at purshasing@panamacity.gov to request bid submission forms and related documents. Be sure to specify which bid or solicitation you are requesting. 

Review the Bid Package

Carefully review all bid instructions, specifications and submission requirements. It is the vendor's responsibility to understand and comply with all terms and conditions outlined in the bid package. 

Submit the Bid

Complete the bid forms as instructed and submit them by the specified due date and time. Bids must be submitted in the manner detailed in the solicitation (e.g., sealed hard copy or electronically through Bonfire). Late submissions will not be accepted. 

Bid Opening

Bids are opened publicly on the date, time and location listed in the solicitation. Vendors are welcome to attend bid openings. 

Award Notifications

Once bids are evaluated, the City will issue a Notice of Award to the selected vendor. Award decisions are based on the criteria outlined in the solicitation, which may include price, qualifications and compliance with specifications. 

Contract Execution

After the award, a contract signed by the City will be issued to the awarded vendor for execution.