Agenda-Header-550
AGENDA
CITY COMMISSION MEETING
840 WEST 11TH STREET
JANUARY 13, 2026, 8:00 a.m.
 
 
1.

Opening Prayer with Rev. Braden Friday, Pastor, Living Water Ministries.

2.

Pledge of Allegiance to the Flag.

3.

Roll Call and approval of Minutes for the December 16, 2025, Commission Meeting.

Documents:
  1. 12.16.2025 Minutes Commission Meeting.pdf
4.

Additions, Deletions and Modifications.

5.

Community Announcements.

5.a.

Junior Leadership Bay Recognition.

Documents:
  1. Junior Leadership Bay.pdf
6.

Public Hearings.

6.a.

Second and final of two public hearings on Ordinance 3294, an ordinance amending Sec. 102-40, Conditional Use Permits, and Sec. 104-66, Gateway Overlay of the Unified Land Development Code (ULDC).

Documents:
  1. AGENDA REQUEST 3294_GATEWAY OVERLAY_CUP 01052026.pdf
6.b.

Consideration to conduct second and final reading to adopt Ordinance No. 3296 amending Chapter 17 of Municipal Code – Protection of Public and Private Rights.

Documents:
  1. Agenda Item Request for second hearing of Ordinance 3296 Special Events Update - 01-05-26.pdf
  2. Ordinance 3296 Special Events Update - 12-4-25.pdf
7.

Audience Participation (Each speaker is limited to three (3) minutes).

8.

Consent Agenda

8.a.

Monthly Financial Statement and General Fund Balance Report - December 2025

Documents:
  1. December 2025 Memo Monthly Financial Statement.pdf
  2. December 2025 Budget Performance Report.pdf
  3. December 2025 Memo General Fund Balance Analysis.pdf
  4. December 2025 Fund Balance Analysis - General Fund.pdf
8.b.

Consideration of acceptance of a Memorandum of Understanding between the City of Panama City and Tyndall Air Force Base to provide fire protection services under a Mutual Aid Agreement between both agencies.

Documents:
  1. 20260113 - Agenda Item Request - MOU - Tyndall AFB.pdf
  2. MAA The Panama City Fire Department.pdf
8.c.

Consideration of approval for award of Bid PC26-012 and the contract for SRF Area H Improvements to Mainline Construction, LLC in the amount of $940,240.33 approving up to $987,252.35 to include 5% contingency.

Documents:
  1. Agenda Item Request Area H - Mainline.pdf
  2. Backup - Recommendation for Award Mainline Construction Area H.pdf
8.d.

Consideration of purchasing two new 2026 Compressed Natural Gas (CNG) Garbage trucks for the Environmental Services Division from Action Truck Center through Sourcewell Contract No. 030824 in the amount of $962,418.00.

Documents:
  1. Agenda Item Request Two CNG Front Loaders and Side Loader Trash truck.pdf
  2. Backup - PANAMA CITY REVISED PROPOSAL OCT 2025 (2).pdf
  3. Backup - SECQ9246 Frontloader w Adam System Intergration26.pdf
  4. Backup - SECQ8370 Sideloader w ADAM System Integration (1) 2026.pdf
8.e.

Consideration of purchasing two new 2026 Compressed Natural Gas (CNG) Trash trucks for the Environmental Services Division from Houston Freightliner through Sourcewell Contract No. 2377 for a total of $564,341.00.

Documents:
  1. Agenda Item - Two Compressed Natural Gas Trash trucks 011326.pdf
  2. Backup - 2027 Panama City Shuttle Loader (Ramer) Quote.pdf
  3. Backup - 2027 Panama City Shuttle Truck Quote (1).pdf
9.

City Attorney

9.a.

Consideration of approval of Quit Claim Deed from City of Panama City to FDOT: Life Management Center of Northwest Florida.

Documents:
  1. Letter re Quit Claim Deed FDOT Life Management 1.6.26.pdf
10.

City Clerk

10.a.

Notice of Term Expirations on the Infrastructure Surtax Citizens’ Committee.

Documents:
  1. Notice of Term Expirations on the Infrastructure Surtax Citizens Committee .1.13.2026.pdf
11.

City Manager

11.a.

Consideration, approval and authorization for the Mayor to sign Resolution 20260113.1 authorizing the grant application by the City of Panama City under the FY2026 Florida's Safe Routes to Schools Infrastructure Program Grant from the State of Florida through the Department of Transportation for the City to install sidewalks along Beck Avenue around Lucille Moore Elementary School.

Documents:
  1. Agenda Item - Safe Routes to Schools Grant 011326.pdf
  2. Backup - 13141 PC Safe Routes To Schools_Beck Ave CSP_Cost Estimate_12-4-2025.pdf
  3. Backup - Resolution 2026 Draft Safe Routes to Schools 011326.pdf
11.b.

Consideration to approve Budget Amendment Resolution 20260113.2 and approve the Interlocal Agreement for staffing and the purchase of equipment to establish an internal City paving team.

Documents:
  1. Agenda Item Request for Internal Residential Paving Crew.pdf
  2. Message_ Re_ Lease Purchase Agreement for Paving Equipment.pdf
  3. Resolution 20260113.2.pdf
  4. Five Year High Level Paving Plan.pdf
  5. Stoltz Site Spreader Sole Source Document.pdf
  6. CRA Interlocal Agreement - PW Road Paving.pdf
11.c.

Consideration of unsolicited offers for City properties received by staff through January 5, 2026.

Documents:
  1. Agenda Request Unsolicited Offers Jan. 2026.pdf
  2. Unsolicited Offers and Other Tracking.pdf
11.d.

Report on water meter Status

Documents:
  1. Memo on Meter Status Final 3 1-5-26_Final_1.0.pdf
11.e.

Report and discussion on the cost to settle expenses to City Marina Partners that were incurred on the Interim Agreement.

11.f.

Projects and efforts update.

12.

Motion to Adjourn.

In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this proceeding should contact the City's Human Resources Department by 5 pm on the Friday prior to the proceeding at telephone (850) 872-3009 for assistance. If a person decides to appeal any decision by the City Commission with respect to any matter considered at this meeting, he or she will need a record of the proceeding and for such purpose, he or she may need to ensure that a verbatim record of the proceeding is made, which record needs to include the testimony and evidence upon which the appeal is to be based. (286.0105) The Agenda and supporting documentation is available on the City's website on Wednesday afternoon preceding the regularly scheduled Tuesday City Commission meeting.